Wedding Guest List Templates


A wedding is an important event in everyone’s life, and it’s very much important to plan it in a good way because it’s a lifetime memory you create. There are many ways to a plan wedding, (to manage guests and budget). One should keep in mind each and every small or large element regarding a wedding, and that’s why planning is necessary. No matter how well you have planned a wedding budget, be prepared for overages for small items may you need on the spot i.e. Extra lights, a second gown for the wedding, or a photo shoot. Therefore, wedding guest list templates are very useful. With the help of a wedding guest list, you can easily track the number of guest that will attend the marriage. In this way, you can easily prepare a budget according to the number of guests.

Parts of a Wedding Guest List:

Wedding date:

It’s an important part of a wedding. Choose a date feasible for the bride, groom as well as other close family and friends. Either they a have important business tour or meeting on same dates or not. Make sure your important guests are free from those dates or inform them before, so they won’t indulge in any other task that day.

Wedding Guests:

It is the most vital part of a wedding. Guests come first. Keep in mind the approximate no. of guests you are going to invite and make a list on a paper then overlook it before finalizing. Then make it certain on your laptop or any other electronic device to keep a record of the guest list. You cannot decide on the venue and budget before making a guest list. So, it’s time to think that whom you would like to invite, take an opinion from your parents or they want to invite only their close relatives only. Make three lists.

  1. Family member list
  2. Friend’s list
  3. List of people whom you have added, but you aren’t sure about inviting them.

Then look at your budget, and how many people you can afford. There are some people you know won’t be able to attend your wedding so you can skip them. The persons whom you have not met for years or some may be shifted to other countries and are not so close you can also skip them as well to manage your guest list with a budget. Then you’ll need to confirm their addresses and phone numbers and make sure of their residence (shifted or transferred).

After finalizing the list of members you invite, another important thing to come is their accommodation. Check out the different hotels offering you discounts and talk to them about your wedding dates and request them to give your guests transportation as well, during wedding hours so they don’t face any difficulty in arriving. Most of the wedding venues give you a hotel facility nearby their location. You can select a venue that offers accommodation and transportation as well.

Collection RSVPs: Collecting:

RSVPs is the most crucial part. But don’t make it so stressful. Simply allowing your guests to RSVP makes it easier for you and for them both.

After sending wedding cards, make a call or email the guests your finalized date and RSVP contact number and make them remind to attend a wedding.

Wedding venue:

Decide a venue that is easily accessible to you as well as your close relatives. Check the different things before you decide on a venue, their prices, and the deals they offer. Either they are giving you transportation, accommodation of guests, and a proper wedding meals menu with décor, lighting, and photoshoot. if you find a venue that gives you all the facilities and takes extra costs. It’s okay to finalize it because it will save time and keep you away from stress and burden.

Free Wedding Guest List Templates:

Free Wedding Guest List Template 01

Here is the download button for this free Wedding Guest List Template in the MS Word Format,



Free Wedding Guest List Template 02

Click the download button to get this free Wedding Guest List Template,



Free Wedding Guest List Template 03

Here is the download button for this free Wedding Guest List Template in the MS Word Format,



Free Wedding Guest List Template 04

Click the download button to get this free Wedding Guest List Template,



Free Wedding Guest List Template 05

Here is the download button for this free Wedding Guest List Template in the MS Excel Format,



Free Wedding Guest List Template 06

Click the download button to get this free Wedding Guest List Template,


How to manage a Wedding Perfectly?

Talk to wedding caterers and photographers:

Before signing a contract, talk to wedding caterers about what meal would be the best for a wedding reception. Give them instructions if you want any specifications in your meal because it’s the major part of a whole wedding. You should also tell them how many vendors you need to serve the guests. Make sure a day or two before the wedding that is everything is going right, or you missing something. Talking to a photographer is also necessary to instruct them on what type of shoot you and your spouse want, professional, cultural, indoor, or outdoor. Take suggestions from them too. And make notes of the things to make yourself remind about the meals, shoot, venue, menu, and other things.

Leave room in your wallet and budget;

Don’t pay too much for everything. It’s quite okay to choose the things in an average amount to balance your budget. You can choose some cheap flowers and décor, which do not seem to be cheap. You can balance a budget by choosing a musician who charges less than others.don’t try to make each and everything perfect by spending an extra amount on miscellaneous things. Keep them affordable.

Be ready for surprise expenses like extra printing due to mistakes, extra tailoring cost, umbrellas for a rainy day etc.

Manage Emails:

Sending wedding cards is a hectic task at a wedding. Choose a specific stamp of your wedding and post a wedding card at least 15 days before the wedding so that any problem could not cause a delay.

Prepare yourself for Rejection:

Almost 20% of people would not attend a wedding due to location, their busy routine, outstation, sickness, or any other excuse, so be prepared for this.

Stepp Down the Things:

Once you have scheduled your wedding, step-by-step look at the tasks and complete them logically, shopping, guests, menu, accommodation, etc.

Design the wedding Outfit:

It’s the most important day of your life, so choose an outfit that is most comfortable as well as meets the wedding criteria. It’s best to take your best buddy with you shopping.

Create a Wedding Checklist:

( do’s and don’ts) Get your checklist checked after each day when you are rushing to the wedding date and mark them as do or don’t to remember the things or mistakes not to do.

Pay Attention to your Guests:

Seat them in a way that they could see and hear you while sitting in their seats. And pay attention means to check or hire someone specially to check on guests if they needed something. Greet them properly and say thanks to them for coming to your wedding. Arrange the mic and screen for the people who are sitting far behind.

In conclusion:

Planning a wedding can be fun if you use the right tools at the right time. They will help you to go on a long way. Sometimes will be overwhelming but rewarding.