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A Purchase Order Document is a formal document that is used to show that a particular order for the purchase of items has been placed. It is important always to use a Purchase Order Document. This is because it will make the supplier accountable in case they fail to deliver the purchase order. A Purchase Order is used to show an agreement between a buyer and a supplier that on a particular day, a purchase order has been placed for the delivery of a certain amount of goods for a given amount of money. However, what are the key elements to include in a standard Purchase Order Template?

The Name of Your Company

Most suppliers always deal with very many clients. It is therefore recommended that you remember to include the name of your company on your Purchase Order Document. Doing this will also promote the relationship between you and the supplier. Including the name of your company will also make it easier for the supplier to deliver your order. It is also recommended that you include the physical address of where the goods should be delivered. This will also largely facilitate the service delivery of the supplier.

The Details of the Purchase Order

A Purchase Order Document should always include a detailed description of the purchase order. This means that you should include the exact quantity of the items you have ordered. You can even choose to include the quotations of each and every item you have ordered. At the bottom of the item description and quotations, you can choose to indicate the total amount of cash expected to be paid upon the delivery of the items. The quantity of the items is important so as to make it easier for the supplier to deliver as per your expectations.

The Date of Delivery of the Purchase Order

In some instances, a purchase order is placed due to an upcoming event. Therefore it is important to include the date in which the purchase order should be delivered. Failure to indicate the date of delivery will result to late delivery of the purchase order which in turn might affect your business activities or schedule. If you fail to indicate the date of delivery, you have no grounds to penalize the supplier because you will be the one at fault.

A Purchase Order Format should include the details of both the purchaser and the supplier. These details include names of both parties and their physical addresses. It should also contain the signature(s) of the relevant parties. The presence of the signature(s) is proof enough that both parties agreed that on a certain day, a particular purchase order was placed for the delivery of items which cost a particular amount. A Purchase Order Document should be produced in copies so that both parties can retain a copy. Therefore, if the supplier fails to deliver the goods on time or if a dispute arises, the Purchase Order Document can be used as a reference to solve it.

Here is our collection of 39 Free Purchase Order Templates in Word & Excel,

purchase-order-01

Here is download link for this Free Purchase Order Template 01 created using MS Word,

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purchase-order-02

Here is download link for this Free Purchase Order Template 02 created using MS Word,

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purchase-order-03

Here is download link for this Free Purchase Order Template 03 created using MS Word,

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purchase-order-04

Here is download link for this Free Purchase Order Template 04 created using MS Word,

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purchase-order-05

Here is download link for this Free Purchase Order Template 05 created using MS Word,

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purchase-order-06

Here is download link for this Free Purchase Order Template 06 created using MS Word,

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purchase-order-07

Here is download link for this Free Purchase Order Template 07 created using MS Word,

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purchase-order-08

Here is download link for this Free Purchase Order Template 08 created using MS Word,

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purchase-order-09

Here is download link for this Free Purchase Order Template 09 created using MS Word,

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purchase-order-10

Here is download link for this Free Purchase Order Template 10 created using MS Word,

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purchase-order-11

Here is download link for this Free Purchase Order Template 11 created using MS Word,

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purchase-order-12

Here is download link for this Free Purchase Order Template 12 created using MS Word,

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purchase-order-13

Here is download link for this Free Purchase Order Template 13 created using MS Word,

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purchase-order-14

Here is download link for this Free Purchase Order Template 14 created using MS Word,

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purchase-order-15

Here is download link for this Free Purchase Order Template 15 created using MS Word,

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purchase-order-16

Here is download link for this Free Purchase Order Template 16 created using MS Word,

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purchase-order-17

Here is download link for this Free Purchase Order Template 17 created using MS Word,

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purchase-order-18

Here is download link for this Free Purchase Order Template 18 created using MS Word,

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purchase-order-19

Here is download link for this Free Purchase Order Template 19 created using MS Word,

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purchase-order-201

Here is download link for this Free Purchase Order Template 20 created using MS Word,

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purchase-order-21

Here is download link for this Free Purchase Order Template 21 created using MS Word,

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purchase-order-22

Here is download link for this Free Purchase Order Template 22 created using MS Word,

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purchase-order-23

Here is download link for this Free Purchase Order Template 23 created using MS Excel,

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 purchase-order-24

Here is download link for this Free Purchase Order Template 24 created using MS Excel,

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purchase-order-25

Here is download link for this Free Purchase Order Template 25 created using MS Excel,

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purchase-order-26

Here is download link for this Free Purchase Order Template 26 created using MS Excel,

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purchase-order-27

Here is download link for this Free Purchase Order Template 27 created using MS Excel,

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purchase-order-28

Here is download link for this Free Purchase Order Template 28 created using MS Excel,

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purchase-order-29

Here is download link for this Free Purchase Order Template 29 created using MS Excel,

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purchase-order-30

Here is download link for this Free Purchase Order Template 30 created using MS Excel,

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 purchase-order-31

Here is download link for this Free Purchase Order Template 31 created using MS Excel,

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purchase-order-32

Here is download link for this Free Purchase Order Template 32 created using MS Excel,

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purchase-order-33

Here is download link for this Free Purchase Order Template 33 created using MS Excel,

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purchase-order-34

Here is download link for this Free Purchase Order Template 34 created using MS Excel,

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purchase-order-35

Here is download link for this Free Purchase Order Template 35 created using MS Excel,

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purchase-order-36

Here is download link for this Free Purchase Order Template 36 created using MS Excel,

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purchase-order-37

Here is download link for this Free Purchase Order Template 37 created using MS Excel,

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