Newsletters are an important tool for any organization. It is a way to keep in touch with your members and your customers and let them know periodically what is going on. Many things can be behind the scenes and not noticed by the general public. Sometimes it helps to remind people of events that will be coming up. Here are a few things that must be included in order to create an effective Newsletter.
The first thing to keep in mind when writing a Newsletter, is to make it look professional and yet attractive. Using a set format every time will help people recognize your Newsletter as yours. It will also give them a predictable way to find the information that they are most interested in. Try to fill any blank spaces with quotes, interesting tidbits, or maybe a picture of one of the employees doing an activity. Blank spaces make the Newsletter look incomplete.
Another thing to keep in mind is to be informative in your Newsletter. Tell your audience about any new developments in the company. Tell them about new products that you are developing. Tell them about any changes that are up-coming such as moving to a new location or management changing so that they are not shocked when this happens in the future. Try to keep the sales language to a minimum. Of course you are trying to sell your product, but if that is all your Newsletter centers on, readers will not be interested. Include an events calendar for the month that will tell people about events that will be coming up during the month. This gives everyone a variety of choices and will let people plan to attend an event that will fit with their schedule.
Every issue of your Newsletter should have a feature in which you talk about a product that you are developing or a service that you provide or simply an interest piece about what is going on at the shop. Make sure that you do not drag on and bore your readers. You want to be informative, but you also want to keep it brief. Those who are interested in what you have to say will want to click over to your website so that they can learn more. Those who are not may find something else of interest in your Newsletter.
Be consistent when sending out your Newsletters. If you send them out monthly, try to make sure it is the same day every month or the 2nd Tuesday of every month so that people will know to expect it in their inbox. Make sure that your contact information is displayed prominent and in the same place on every issue. Also, make sure that you make it clear how readers can opt out of receiving any further Newsletters. This may seem strange, but Newsletters that hide their unsubscribe links can be the most frustrating. And when people talk about your Newsletter, be assured that that will come up. People may wish to unsubscribe for a variety of reasons. It is best to give them that option.
Every company is different and so every Newsletter should be different as well. Explore a few styles and templates and decide which one is the best for you.
Here is our collection of 50 FREE Newsletter Templates for Work, School and Classroom,