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Performance Improvement Plan is a strategy usually undertaken as a collaborative effort between an employee and his/her supervisor to observe performance gaps and improve output. It is also known as Performance Action Plan. There can be so many reasons why an employee has a poor performance. It can be based on psychological problems, family problems, lack of clarity on his/her expected outcome on the job, overcrowded job schedules, lack of expertise, or the need for training.

It can help an employee to navigate performance barriers, acquire required training, discipline, relocation from a task, demotion and can even lead to job termination. If properly carried out, Performance Improvement Plan is, however, more of a dialogue and discussion between a supervisor and the affected employee on the way to get his performance on the track and become a better employee. In some cases, it can also be used to communicate job expectations and evaluation to a new employee.

Key Elements of a Performance Improvement Plan (PIP):

In other to properly track the performance issues of an employee and address them formally, a supervisor needs to follow clearly verifiable steps that will ensure the employee involved is not being harassed or witch-hunted.

Document Performance Gaps

To start with, a supervisor should write down and clearly note the areas of gaps and problems in an employee’s performance. This gives the supervisor clarity and helps to clearly show the depth of such performance flaw and the needed help or reactions expected from the supervisor.

You may also need to state the exact performance required, the gaps created, the consequences, and with the signature of the supervisor. There is, however, a need for objectivity here. It is easy to resent an employee while trying to highlight his/her performance flaw. So, a supervisor should exercise discipline here.

Set Out a Plan

Having clearly noted the exact performance issues to be addressed, a supervisor can now go ahead and set out the action plans he’s putting forward to help or enable the employee involved improve his/her performance. This plan is still subject to modifications after meeting with the employee(s) concerned.

Evaluate the Plan

To help facilitate quality of plan and discourse as well as ensure the process is formal and legitimate, the supervisor should improve the management or Human Resources for professional inputs. This third party should contribute to the quality of the evaluation materials and advise where improvement is required. This will also help to remove the concern of trying to settle personal differences with the employee(s) involved.

Review with the Employee

After these preliminary steps, the supervisor can now approach the employee concerned with a well-written performance review and the needed support to help them. Performance issues will be discussed and areas of improvement with required steps are also to be clearly stated.

Check Feedback and Performance

The supervisor follows-up with the employee and can still have meetings with him/her until issues raised are addressed or further actions recommended by the supervisor. This also allows the employee to ask questions, take instructions and get directions where needed.

Conclusion:

Here, the supervisor evaluates the employee’s response to the Performance Improvement Plan. He motivates him when there are clear improvements, recommends transfer or demotion if the employee struggles to handle his/her expected outcomes or, recommend terminations of employment if it is clear that the employee cannot/is  unwilling manage required expectation.

Here is our collection of 41 Free Performance Improvement Plan Templates & Examples,

Performance Improvement Plan Template 01
Size: 18 KB
Performance Improvement Plan Template 02
Size: 37 KB
Performance Improvement Plan Template 03
Size: 16 KB
Performance Improvement Plan Template 04
Size: 21 KB
Performance Improvement Plan Template 05
Size: 14 KB
Performance Improvement Plan Template 06
Size: 25 KB
Performance Improvement Plan Template 07
Size: 14 KB
Performance Improvement Plan Template 08
Size: 23 KB
Performance Improvement Plan Template 09
Size: 14 KB
Performance Improvement Plan Template 10
Size: 17 KB
Performance Improvement Plan Template 11
Size: 15 KB
Performance Improvement Plan Template 12
Size: 49 KB
Performance Improvement Plan Template 13
Size: 31 KB
Performance Improvement Plan Template 14
Size: 18 KB
Performance Improvement Plan Template 15
Size: 87 KB
Performance Improvement Plan Template 16
Size: 80 KB
Performance Improvement Plan Template 17
Size: 10 KB
Performance Improvement Plan Template 18
Size: 26 KB
Performance Improvement Plan Template 19
Size: 27 KB
Performance Improvement Plan Template 20
Size: 80 KB
Performance Improvement Plan Template 21
Size: 20 KB

Checkout more useful and free Performance Improvement Plan Templates.

Performance Improvement Plan Template 22
Size: 153 KB
Performance Improvement Plan Template 23
Size: 12 KB
Performance Improvement Plan Template 24
Size: 41 KB
Performance Improvement Plan Template 25
Size: 11 KB
Performance Improvement Plan Template 26
Size: 82 KB
Performance Improvement Plan Template 27
Size: 126 KB
Performance Improvement Plan Template 28
Size: 413 KB
Performance Improvement Plan Template 29
Size: 78 KB
Performance Improvement Plan Template 30
Size: 12 KB
Performance Improvement Plan Template 31
Size: 13 KB
Performance Improvement Plan Template 32
Size: 60 KB
Performance Improvement Plan Template 33
Size: 27 KB
Performance Improvement Plan Template 34
Size: 27 KB
Performance Improvement Plan Template 35
Size: 4 MB
Performance Improvement Plan Template 36
Size: 15 KB
Performance Improvement Plan Template 37
Size: 10 KB
Performance Improvement Plan Template 38
Size: 94 KB
Performance Improvement Plan Template 39
Size: 11 KB
Performance Improvement Plan Template 40
Size: 12 KB
Performance Improvement Plan Template 41
Size: 23 KB
Performance Improvement Plan Template 42
Size: 17 KB
Performance Improvement Plan Template 43
Size: 11 KB

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