A Gantt Chart is a tool used for project management. This is most often used when having to organize several individuals and the many different tasks associated with that project. Gantt Charts are bar charts that show how much time it’s expected to finish a particular task that is important to a project. It also shows how much time it actually takes for those tasks to be completed. It also shows how the tasks relate to each other towards the completion of the project. This not only helps people know when they should start their work, but also lets everyone know when the project is ahead of or behind schedule.
For example, when building a website that links many departments, the first thing that needs to be done is the shell of the website must be built and the standards put in place. This would be done by the web development department. It is important to know how long they believe it will take and when it is actually done so that other departments know when they should start working on the project. Once the developers are done, the designers should come in to make the look of the website uniform and professional. After they are done, then the website managers from each department should go to their pages and start entering the information that they want on the site. All of these steps depend on knowing when the department before them has completed their job. A Gantt Chart will allow that to happen quickly and easily.
Another example would be if one is planning the opening of a small business. This could be a project that is much longer term, but a Gantt Chart would still be helpful in order to determine which tasks have been completed and which tasks should be completed next. When setting up a small business, there are several factors to consider: finding a location for the business, gathering money through loans and investors to start the business, acquiring stock and determining how long it will take for that stock to get there, hiring new employees, and planning the grand opening. All of these tasks are dependent on one another and need to be completed in a certain order for this to be successful. Using a Gantt Chart will help everyone keep track of what has been completed and what still needs to be done. This would be particularly helpful in this situation since so much has to happen.
Gantt Chart Templates can easily be found online or in most word processing suites. They are designed to be easy to use and depend on information being inserted by the user so that the bar chart can be created. This makes it easy to put one together and then share it with everyone involved in the project. When setting up a Gantt Chart, make sure that you include everyone in the project so that all time estimates are reasonable and so everyone knows approximately how long they have to complete their portions of the project.
Gantt Charts are one of the best management tools that can be used when organizing a large project that involves many people and many tasks that need to be done in a specific order.
Here is our collection of 37 Free Gantt Chart Templates (Excel, PowerPoint, Word),
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